Hybrid events are events that contain both an in-person and a virtual component. This enables both increased collaboration and increased participation. Individuals with disabilities have been requesting hybrid events for a long time. Because of the COVID-19 pandemic, these types of events are now happening more often. Making a hybrid event accessible is much easier and much less expensive than you might think! Here are some specific tips for ensuring accessible hybrid events.
Make sure that people watching the event, both in-person and online, can see the ASL interpreter and the speaker at the same time. The ASL interpreter should always be visible on the livestream.
There are many options for presenting live captioning at an in-person event. Captions can be displayed on a separate screen. They can be on the same screen as the PowerPoint presentation. Certain captioning services make the live, running transcript available on a website that guests can view on their personal laptop or smartphone. Think about which option makes the most sense for your event and decide in advance.
To learn more about hybrid events, watch our webinar on “Ensuring Accessibility During the Return of In-Person Events – And Why We Should Keep Doing Accessible Virtual Events.”